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When you approve a vendor in TradesField, a Xero contact is created with the ABN, bank details and address your team already verified. No retyping into Xero, no risk of paying a supplier whose details never made it into the books.

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What syncs

  • Xero contacts — trading name, ABN, address and contact details create a new contact in your Xero organisation, or update an existing one.
  • Existing-contact matching — TradesField matches on ABN before creating a new contact, so existing Xero records are detected and reused, never overwritten.
  • Bank details — if collected and verified during onboarding, account name, BSB and account number flow straight onto the Xero contact so accounts payable can pay without re-entering details.
  • Uploaded documents — files the vendor supplies during onboarding (insurance certificates, licences, etc.) are attached to the Xero contact.

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Why it matters

  • No re-typing — verified vendor details flow into Xero in one approval action; nothing is keyed twice.
  • Confident payments — bank account details that AP pays from come from the same record TradesField verified, with the same ABN.
  • Single source of truth — vendor records stay aligned across TradesField and Xero without manual reconciliation.

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Setting up the integration

Xero uses OAuth — you connect TradesField to your Xero organisation via a single sign-in flow.
  1. Go to the TradesField Integrations page: https://admin.tradesfield.com/admin/integrations
  2. Select Add Integration and choose Xero.
  3. Sign in to Xero when redirected, choose the organisation you want connected, and authorise TradesField.
  4. Once connected, future vendor approvals will create or update the matching Xero contact automatically.
If you have multiple Xero organisations and want to connect more than one, contact support and we’ll help you set them up.